Town of Aurora
Council Meeting Agenda

Meeting #:
Date:	Tuesday, June 28, 2022
Time:	7:00 P.m. - 10:30 P.m.
Location:	Council Chambers, Aurora Town Hall

Aurora Council and Committee meetings are live streamed on the Town’s YouTube Channel. For information on how to participate in this meeting please visit aurora.ca/participation.

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1.

Call to Order

2.

Land Acknowledgement

3.

Approval of the Agenda

4.

Declarations of Pecuniary Interest and General Nature Thereof

5.

Community Presentations

6.

Delegations

7.

Consent Agenda

7.1

Council Meeting Minutes of May 24, 2022

• 1. That the Council meeting minutes of May 24, 2022, be adopted as circulated.

7.2

Council Closed Session Meeting Minutes of May 17, 2022 (confidential attachment)

• 1. That the Council Closed Session Minutes of May 17, 2022, be adopted as circulated.

7.3

Council Closed Session Public Meeting Minutes of May 17, 2022

• 1. That the Council Closed Session Public meeting minutes of May 17, 2022, be adopted as circulated.

7.4

Council Closed Session Meeting Minutes of May 24, 2022 (confidential attachment)

• 1. That the Council Closed Session Minutes of May 24, 2022, be adopted as circulated.

7.5

Council Closed Session Public Meeting Minutes of May 24, 2022

• 1. That the Council Closed Session Public meeting minutes of May 24, 2022, be adopted as circulated.

8.

Standing Committee Reports

• That the Standing Committee Reports, items 8.1 to 8.3 inclusive, be received and the recommendations carried by the Committee approved.

8.1

General Committee Meeting Report of June 7, 2022

8.1.1

Environmental Advisory Committee Meeting Minutes of May 4, 2022

Minutes

• 1. That the Environmental Advisory Committee meeting minutes of May 4, 2022, be received for information.

8.1.2

Finance Advisory Committee Meeting Minutes of May 9, 2022

Minutes

• 1. That the Finance Advisory Committee meeting minutes of May 9, 2022, be received for information.

8.1.3

Accessibility Advisory Committee Meeting Minutes of May 11, 2022

Minutes

• 1. That the Accessibility Advisory Committee meeting minutes of May 11, 2022, be received for information.

8.1.4

Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of May 18, 2022

Minutes

• 1. That the Anti-Black Racism and Anti-Racism Task Force meeting minutes of May 18, 2022, be received for information.

8.1.5

CS22-037 - Administrative Monetary Penalty System (AMPS)

Report  Attachment 1  Attachment 2  Attachment 3  Attachment 4  

• 1. That Report No. CS22-037 be received; and
  2. That staff be authorized to implement the necessary processes and procedures for the Administrative Monetary Penalty System (AMPS); and
  3. That staff bring forward the Administrative Penalty By-law at a future Council meeting for enactment; and
  4. That staff bring forward the Screening and Hearing Officer By-law at a future Council meeting for enactment; and
  5. That staff bring forward amendments to the Parking Control By-law #4574-04.T, as amended, at a future Council meeting for enactment.

8.1.6

OPS22-011 - Fleet Division Purchases

Report  Attachment 1  Attachment 2

• 1. That Report No. OPS22-011 be received; and
  2. That the Capital Budget authority for Project No.34436 – Six-ton Diesel Dump Plow/Sander Truck be increased by $52,900 to a total of $352,900, to be funded from the Fleet Repair and Replacement Reserve; and
  3. That the planned 2023 capital budget authority of $352,900 for Project No. 34564 – New Six-ton Diesel Dump Plow/Sander Truck, be advanced to 2022 and approved, to be funded from by $317,800 from Roads & Related Development Charges and $35,100 from the Growth and New Reserve; and
  4. That staff be directed to implement an additional in-house winter maintenance route in 2024.

8.1.7

FIN22-018 - 2023 Budget Timeline and Process

Report

• 1. That Report No. FIN22-018 be received; and
  2. That the proposed budget timeline as detailed in Table 3 be approved.

8.1.8

FIN22-019 - Procurement Modernization Update - Annual Software Costs

Report  Attachment 1

• 1. That Report No. FIN22-019 be received; and
  2. That the recommended changes, as summarized in Table 1, to the procurement policy and by-law in this report be approved; and
  3. That staff be directed to bring forward the amending by-law to the June 28 Council meeting for approval; and
  4. That a non-standard procurement for $611,100 over a five-year term be awarded to WAMCO for the annual licencing and maintenance costs to support the automated water meter reading technology capital project number 40355.

8.1.9

PDS22-089 - Community Improvement Plan Review - Public Meeting

Report  Attachment 1

• 1. That Report No. PDS22-089 be received for information.

8.1.10

York Region Council Highlights of May 26, 2022

Regional Report

• 1. That the York Regional Council Highlights of May 26, 2022, be received for information.

8.2

General Committee Meeting Report of June 21, 2022

8.2.1

CMS22-036 - SARC Gymnasium Update - Final Design and Budget Update

Report  Attachment 1  Presentation

• 1. That Report No. CMS22-036 be received; and
  2. That total capital budget authority for capital project No. 72410 – SARC Gymnasium of $11,125,000 be approved, representing an increase of $2,925,000 to be funded from $1,692,100 in additional Parks & Recreation DCs and $1,232,900 from the Growth & New reserve; and
  3. That in accordance with the Town of Aurora’s Official Plan, 1% of the total estimated project cost contribution to the Public Art reserve fund be approved; and
  4. That staff be authorized to proceed to tender and award for this project in accordance with procurement procedures; and
  5. That the draft operating budget be approved and included in a future year.

8.2.2

PDS22-102 - Town of Aurora Official Plan Review - Draft Official Plan Amendment

Report  Attachment 1  Presentation

• 1. That Report No. PDS22-102 be received; and
  2. That the Draft Official Plan Amendment be formally released for public review and comment; and
  3. That staff report back to a future General Committee meeting in the next term of Council early 2023 to present the revised Official Plan Amendment based on feedback received.

8.2.3

CMS22-029 - Aurora Town Square Governance - Town Staffing - Update 2

Report

• 1. That Report No. CMS22-029 be received for information.

8.2.4

CMS22-030 - Diversity and Inclusion Mural - Design Approval

Report

• 1. That Report No. CMS22-030 be received; and
  2. That the Mural Design prepared by Moonlight Murals Collective be approved; and
  3. That the mural be located on the side of building at 15105 Yonge Street.

8.2.5

CS22-038 - Restricted Acts (Lame Duck)

Report  Attachment 1

• 1. That Report No. CS22-038 be received; and
  2. That a by-law delegating authority to the CAO be brought forward to the July 12, 2022 Council meeting.

8.2.6

PDS22-023 - Application for Zoning By-law Amendment, Site Plan and Heritage Permit, 2578461 Ontario Inc., 15356 Yonge Street

PLAN 246 LOT 13 PT LOT 14 RP 65R31151 PARTS 1 TO 3, File Number: ZBA-2017-06 and SP-2017-05

Report  Figures 1-10  Appendix A  Appendix B

• 1. That Report No. PDS22-023 be received; and
  2. That Zoning By-law Amendment Application ZBA-2017-06 be approved to rezone the subject lands from “Promenade Downtown Shoulder- Special Mixed Density 'PDS4(380)’ Exception Zone, Environmental Protection ‘EP(381)’ Exception Zone, and Environmental Protection (EP) Zone” to ““Promenade Downtown Shoulder- Special Mixed Density 'PDS4(380)’ Exception Zone and Environmental Protection ‘EP’ Zone”; and
  3. That an implementing Zoning By-law Amendment be brought forward to a future Council Meeting for enactment; and
  4. That Site Plan Application SP-2017-05 be approved to permit the development of a four-storey residential apartment with 35 units with two levels of underground parking; and
  5. That Heritage Permit Application HPA-2022-05 be approved to permit the restoration of the Knowles-Readman House; and
  6. That servicing be allocated to service the development with 35 units (60 persons equivalent); and
  7. That in accordance with Section 45 (1.4) of the Planning Act, 1990 R.S.O., as amended, an exemption to the two-year moratorium on minor variance applications after adoption of a privately initiated zoning by-law amendment be granted to permit the submission of a minor variance application(s), if required, for consideration by the Committee of Adjustment.

8.2.7

PDS22-042 - Review of the Aurora Register of Properties of Cultural Heritage Value or Interest

Report  Attachment 1  Attachment 2  Attachment 3  Attachment 4  Attachment 5

• 1. That Report No. PDS22-042 be received; and
  2. That the “Town of Aurora Cultural Heritage Evaluation Checklist” to evaluate properties for cultural heritage interest be adopted; and
  3. That the 30 properties contained within the Aurora Register of Properties of Cultural Heritage Value or Interest be designated under Part IV of the Ontario Heritage Act in accordance with the Heritage Consultant’s recommendations; and
  4. That the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate the 30 properties in accordance with the requirements of the Ontario Heritage Act; and
  5. That the designation by-laws for the 30 properties be brought before Council for adoption if no objections are received within the thirty (30) day period as per the Ontario Heritage Act; and
  6. That 57 properties contained within the Aurora Register of Properties of Cultural Heritage Value or Interest be delisted in accordance with the Heritage Consultant’s recommendations.

8.2.8

PDS22-082 - Heritage Permit Application, File: HPA-2022-06, 20 Catherine Avenue

Report  Attachment 1  Attachment 2  Attachment 3  

• 1. That Report No. PDS22-082 be received; and
  2. That Heritage Permit Application HPA-2022-06 be approved to permit a two-storey rear addition to the existing dwelling at 20 Catherine Avenue.

8.2.9

PDS22-103 - Snow Disposal Facility - Request for Additional Budget

Report  Attachment 1

• 1. That Report No. PDS22-103 be received; and
  2. That the total approved capital budget authority for Project No. 34006 be increased to $1,761,900.00, representing an increase of $452,900 to be funded by $312,500 in Roads & Related development charges and $140,400 from the Storm Water Reserve.

8.3

Budget Committee Meeting Report of June 7, 2022

• 1. That the Budget Committee Meeting Report of June 7, 2022, be received for information.

9.

Consideration of Items Requiring Discussion (Regular Agenda)

10.

Motions

10.1

Councillor Gilliland; Re: Natural Capital Asset Management Planning for Municipal Infrastructure

10.2

Councillor Humfryes; Re: Traffic Safety on Wells Street

11.

New Business

12.

Public Service Announcements

13.

By-laws

13.1

By-law Number XXXX-22 - Being a By-law to regulate and license Short Term Rentals in the Town of Aurora.

(General Committee Report No. CS22-018, March 22, 2022)

13.2

By-law Number XXXX-22 - Being a By-law to amend By-law Number 5558-13, to create the Aurora Appeal Tribunal and to establish its Rules and Procedure.

(General Committee Report No. CS22-018, March 22, 2022)

13.3

By-law Number XXXX-22 - Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 15296, 15306 and 15314 Yonge Street (File No.ZBA-2021-03).

(General Committee Report No. PDS22-033, April 19, 2022)

13.4

By-law Number XXXX-22 - Being a By-law to regulate and prescribe the standards for fences and pool enclosures.

(General Committee Report No. CS22-034, May 17, 2022)

13.5

By-law Number XXXX-22 - Being a By-law to amend By-law Number 6404-22, to enact a Procurement Policy for the Town.

(General Committee Report No. FIN22-019, June 7, 2022)

13.6

By-law Number XXXX-22 - Being a By-law to establish a Compliance Audit Committee for compliance audit applications received during the 2022 to 2026 Term of Council.

13.7

By-law Number XXXX-22 - Being a By-law to amend By-law Number 6106-18, to designate a site plan control area.

13.8

By-law Number XXXX-22 - Being a By-law to establish lands on Plans 65M-3851 and 65M-3852 as highways.

13.9

By-law Number XXXX-22 - Being a By-law to appoint a Deputy Clerk and to delegate certain authority to the Deputy Clerk on behalf of The Corporation of the Town of Aurora.

14.

Closed Session

15.

Confirming By-law

15.1

By-law No. XXXX-22 Being a By-law to confirm actions by Council resulting from a Council meeting on June 28, 2022

16.

Adjournment