Town of Aurora
Council Meeting Agenda (Revised)

Meeting #:
Date:	Tuesday, September 29, 2020
Time:	7:00 P.m. - 10:00 P.m.
Location:	Council Chambers, Aurora Town Hall

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1.

Procedural Notes

Note: Aurora Town Council has resumed in-person meetings. For more information on attending in-person meetings, please email [e-mail].

Additional Items are marked by an asterisk*.

Note: According to the Procedure By-law, the consent of at least a two-thirds majority of the Members present is required to permit the addition of Motion 9.6 to the agenda.

 

2.

Approval of the Agenda

3.

Declarations of Pecuniary Interest and General Nature Thereof

4.

Community Presentations

4.1

Deputy Fire Chief Rocco Volpe, Central York Fire Services; Re: Cost Recovery Program

5.

Delegations

Individuals who would like to provide comment on an agenda item are encouraged to visit www.aurora.ca/participation for guidelines on in-person or electronic delegation.

6.

Consent Agenda

6.1

Council Meeting Minutes of July 14, 2020

• 1. That the Council meeting minutes of July 14, 2020, be adopted as circulated.

6.2

Special Meeting of Council Minutes of August 25, 2020

• 1. That the Special Meeting of Council minutes of August 25, 2020, be adopted as circulated.

6.3

Council Closed Session Minutes of September 8, 2020 (confidential attachment)

• 1. That the Council Closed Session meeting minutes of September 8, 2020, be adopted as circulated.

6.4

Council Closed Session Public Minutes of September 8, 2020

• 1. That the Council Closed Session Public minutes of September 8, 2020, be adopted as circulated.

6.5

Council Public Planning Meeting Minutes of September 15, 2020

• 1. That the Council Public Planning Meeting Minutes of September 15, 2020, be adopted as circulated.

6.6

Memorandum from Councillor Gaertner; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 26, 2020

• 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 26, 2020, be received for information.

7.

Standing Committee Reports

7.1

General Committee Report of September 8, 2020

• 1. That the General Committee Report of September 8, 2020, be received and the recommendations carried by the Committee approved.

7.1.1

Mayor's Golf Classic Funds Committee Meeting Minutes of July 30, 2020

• 1. That the Mayor's Golf Classic Funds Committee meeting minutes of July 30, 2020, be received for information.

7.1.2

OPS20-013 - Review of Urban Forest Study and Associate Forestry Policies

• 1. That Report No. OPS20-013 be received; and
  2. That Planning & Development Services present a Town initiated amendment to the Comprehensive Zoning By-Law to confirm and define the requirement for a landscape strip for all zones as required for the purposes of tree planting and supporting soil volume; and
  3. That the definition of a Landscape Strip be changed to require a minimum 3.0m un-obstructed width solely for the purpose of tree planting and supporting soil volume; and
  4. That the Landscape Design Guidelines be amended to:
     1. Clarify the soil depth required within Landscape Strips be a minimum 0.6m continuous topsoil depth; and
     2. Increase the Boulevard topsoil depth from 300mm to 450mm continuous depth; and
  5. That the Town of Aurora's Engineering standards be reviewed ande revised to support an increase in topsoil depth within Town boulevards; and
  6. That the Tree Removal/Pruning and Compensation Policy be amended as described in Report No. OPS20-013; and
  7. That a by-law to amend the Tree Permit By-law (Number 5850-16) be enacted at a future Council meeting to:
     1. Confirm the minimum tree size for compensation be 5cm trunk diameter or greater; and
     2. Refer compensation requirements for minor variance, consent to severe, stable neighbourhoods, site plan and subdivision applications to the Tree Removal/Pruning and Compensation Policy; and
     3. Forbid tree removal permits from being issued from April 1st to August 31st in respect of the Migratory Birds Convention Act; and
  8. That the Tree Protection/Preservation Policy and the Tree Planting and Approved Plant List Policy be amended as described in Report OPS20-013.

7.1.3

CMS20-020 - Pandemic Recovery Planning – Update No. 2

• 1. That Report No. CMS20-020 be received for information.

7.1.4

OPS20-009 - By-law Regulating Occupancy, Works, Fouling and Encroachments on Highways

• 1. That Report No. OPS20-009 be received; and
  2. That the Highway Occupancy and Encroachment By-law, being a bylaw to regulate occupancy, fouling and encroachment onto municipal highways and the repeal of By-law Nos. 4734-05.P, 4744-05.P and 5733-15, be brought forward to a future Council meeting for enactment.

7.1.5

FIN20-021 - Bill 197 – Update on Proposed Legislative Changes to Development Charges Act and Planning Act

• 1. That Report No. FIN20-021 be received for information.

7.1.6

FIN20-022 - 2020 Year End Surplus/Deficit Financial Control By-law

• 1. That Report No. FIN20-022 be received; and
  2. That a bylaw be enacted to authorize the Treasurer and the Chief Administrative Officer to make the following year-end financial adjustments:
     1. to allocate any 2020 Operating Fund surplus or deficit as set out in Report No. FIN20-022; and
     2. to allocate any 2020 surplus or alternatively fund any deficit in the Water, Wastewater, or Storm water budgets to or from the appropriate related reserve accounts; and
  3. That the Treasurer and Chief Administrative Officer report to Council after the year end surplus/deficit control adjustments and allocations have been completed.

7.1.7

FIN20-023 - Safe Restart Funding

• 1. That Report No. FIN20-023 be received for information.

7.2

General Committee Report of September 22, 2020

• 1. That the General Committee Report of September 22, 2020, be received and the recommendations carried by the Committee approved.

7.2.1

CMS20-023 - Sports Plan Progress Report No. 2

• 1. That Report No. CMS20-023 be received for information.

7.2.2

CMS20-022 - Library Square - Project Monitoring Task Force

• 1. That Report No. CMS20-022 be received; and
  2. That the Terms of Reference for the Library Square Project Monitoring Task Force be approved; and
  3. That two members of Council be appointed to the Library Square Project Monitoring Task Force.

7.2.3

PDS20-024 - Downtown Parking Update - Library Square Precinct

• 1. That Report No. PDS20-024 be received; and
  2. That shared parking agreements with organizations in the area be considered as short-term parking solution and staff be directed to continue exploring the medium and long-term parking solutions; and
  3. That the following intersection improvements be approved by Council subject to its final review as part of the Town's budget process which will enhance both vehicular and pedestrian flow:
     1. Installing a new traffic signal at the intersection of Yonge Street and Church Street (to be funded in the 10-year Capital Plan); and
     2. Converting the 2-way ‘Stop’ to an ‘All-way Stop’ at the intersection of Victoria Street and Church Street (to be funded by the Town’s Operations Department Operating Budget); and
  4. That staff be directed to coordinate with Chandos to ensure the compliance of the parking and traffic management strategies recommended in the Parking Study; and
  5. That the Downtown Parking Working Group continue to monitor and address parking related issues within the Library Square precinct during construction and report to Council as required.

7.2.4

OPS20-015 - DWQMS - Financial Plan

• 1. That Report No. OPS20-015 be received; and
  2. That the ten (10) year Financial Plan for the Town of Aurora Water System be approved.

8.

Consideration of Items Requiring Discussion (Regular Agenda)

8.1

PDS20-065 - Explore Aurora Campaign Funding Request

Presentation to be provided by Sandra Ferri, President & CEO, Aurora Chamber of Commerce

• 1. That Report No. PDS20-065 be received; and
  2. That Council approve funding in the amount $12,000 from the Economic Development Reserve Fund to support Phase 2 of the Explore Aurora marketing campaign.w

9.

Motions

9.1

Councillor Kim; Re: Sidewalk Installation Policy

9.2

Councillor Gallo; Re: Property Acquisition - Library Square

9.3

Councillor Thompson; Re: Audio Recordings of Closed Session Meetings

9.4

Councillor Thompson; Re: Construction of a Gymnasium at the SARC

9.5

Councillor Gilliland and Mayor Mrakas; Re: Environmental Advisory Committee

9.6

Councillor Humfryes; Re: Lake Simcoe Protection Plan

10.

Regional Report

10.1

York Region Council Highlights - July 30, 2020

• That the Regional Report of July 30, 2020 be received for information.

11.

New Business

12.

By-laws

12.1

By-law Number XXXX-20 Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 162, 306, 370, 434 & 488 St. John’s Sideroad West.

(General Committee Report No. PDS20-045, Jun. 16, 2020)

12.2

By-law Number XXXX-20 Being a By-law to designate a property to be of cultural heritage value or interest (15074 Yonge Street “Poplar Villa”).

(General Committee Report No. PDS20-028, Jul. 7, 2020)

12.3

By-law Number XXXX-20 Being a By-law to allocate any 2020 Operating Fund surplus and any 2020 Water and Wastewater Operating Fund surplus or deficit.

(General Committee Report No. FIN20-022, Sep. 8, 2020)

13.

Closed Session

• There are no Closed Session items for this meeting.

14.

Confirming By-law

14.1

XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on September 29, 2020

15.

Adjournment