Town of Aurora
Council Meeting Revised Agenda

Meeting #:
Date:	Tuesday, December 15, 2020
Time:	7:00 P.m. - 10:30 P.m.
Location:	Video Conference

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1.

Procedural Notes

This meeting will be held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.

Added item is marked with an asterisk(*).

2.

Approval of the Agenda

3.

Declarations of Pecuniary Interest and General Nature Thereof

4.

Community Presentations

4.1

Lori Hoyes, President, Aurora Royal Canadian Legion Branch 385, and Bill Newman, Resident; Re: Proposed Korean War Memorial to Auroran Soldiers

5.

Delegations

Note: Anyone wishing to provide comment on an agenda item is encouraged to visit www.aurora.ca/participation for guidelines on electronic delegation.

6.

Consent Agenda

• That the following Consent Agenda items, 6.1 to 6.11 inclusive, be approved:

6.1

Council Meeting Minutes of November 24, 2020

• 1. That the Council meeting minutes of November 24, 2020, be adopted as circulated.

6.2

Council Closed Session Minutes of November 17, 2020 (confidential attachment)

• 1. That the Council Closed Session minutes of November 17, 2020, be adopted as circulated.

6.3

Council Closed Session Public Meeting Minutes of November 17, 2020

• 1. That the Council Closed Session Public meeting minutes of November 17, 2020, be adopted as circulated.

6.4

Council Closed Session Minutes of November 24, 2020 (confidential attachment)

• 1. That the Council Closed Session minutes of November 24, 2020, be adopted as circulated.

6.5

Council Closed Session Public Meeting Minutes of November 24, 2020

• 1. That the Council Closed Session Public meeting minutes of November 24, 2020, be adopted as circulated.

6.6

Council Closed Session Minutes of December 1, 2020 (confidential attachment)

• 1. That the Council Closed Session minutes of December 1, 2020, be adopted as circulated.

6.7

Council Closed Session Public Meeting Minutes of December 1, 2020

• 1. That the Council Closed Session Public meeting minutes of December 1, 2020, be adopted as circulated.

6.8

Council Public Planning Meeting Minutes of December 8, 2020

• 1. That the Council Public Planning meeting minutes of December 8, 2020, be adopted as circulated.

6.9

Memorandum from Councillor Gaertner; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of October 30, 2020

• 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of October 30, 2020, be received for information.

6.10

Memorandum from Mayor Mrakas; Re: Committee Appointments

• 1. That Members of Council be appointed to the following Boards and Committees effective January 2021:

  • • Accessibility Advisory Committee – Councillor John Gallo
    • Aurora Economic Development Corporation – Mayor Mrakas, Councillor Harold Kim
    • Aurora Public Library Board – Councillors John Gallo and Sandra Humfryes
    • Aurora Cultural Centre Board – Councillors Wendy Gaertner and Rachel Gilliland
    • Community Advisory Committee – Councillor Sandra Humfryes
    • Environmental Advisory Committee – Councillor Rachel Gilliland
    • Finance Advisory Committee – Mayor Mrakas, Councillors Michael Thompson and Harold Kim
    • Heritage Advisory Committee – Councillor Sandra Humfryes
    • Joint Council Committee – Councillors Michael Thompson, John Gallo, and Rachel Gilliland
    • Lake Simcoe Region Conservation Authority – Councillor Wendy Gaertner

6.11

Library Square Project Monitoring Task Force Meeting Minutes of November 3, 2020

• 1. That the Library Square Project Monitoring Task Force meeting minutes of November 3, 2020, be received for information.

7.

Standing Committee Reports

7.1

General Committee Meeting Report of December 1, 2020

• 1. That the General Committee meeting report of December 1, 2020, be received and the recommendations carried by the Committee approved.

7.1.1

FIN20-028 - Q3 2020 Sole and Single Source Report

• 1. That Report No. FIN20-028 be received for information.

7.1.2

Heritage Advisory Committee Meeting Minutes of November 2, 2020

• 1. That the Heritage Advisory Committee meeting minutes of November 2, 2020, be received for information.

7.1.3

Accessibility Advisory Committee Meeting Minutes of November 11, 2020

• 1. That the Accessibility Advisory Committee meeting minutes of November 11, 2020, be received for information.

7.1.4

Community Advisory Committee Meeting Minutes of November 19, 2020

• 1. That the Community Advisory Committee meeting minutes of November 19, 2020, be received for information.

7.1.5

Finance Advisory Committee Meeting Minutes of November 26, 2020

• 1. That the Finance Advisory Committee meeting minutes of November 26, 2020, be received for information.

7.1.6

PDS20-075 - Heritage Permit Application, 23 Mark Street, HPA-2020-02

• 1. That Report No. PDS20-075 be received; and
  2. That Heritage Permit Application File: HPA-2020-02 to permit the replacement of twenty-seven windows on the existing dwelling at 23 Mark Street be approved.

7.1.7

PDS20-076 - Heritage Permit Application, Elmwood Lodge: The Reuben J. Kennedy House, 15032 Yonge Street, File Number: HPA-2019-07

• 1. That Report No. PDS20-076 be received; and
  2. That Heritage Permit Application File: HPA-2019-07 to permit the removal of twelve louvered window shutters on the Reuben J. Kennedy House at 15032 Yonge Street be refused.

7.1.8

OPS20-018 - Tree Removal Permit Application - 17 Church Street

• 1. That Report No. OPS20-018 be received; and
  2. That the Tree Removal Permit Application for the removal of three trees (two Norway Maples, one Silver Maple) and relocation of one tree 5 (Locust) at 17 Church Street be approved as presented by the applicant.

7.1.9

CS20-025 - Modernized Fence By-law

• 1. That Report No. CS20-025 be received; and
  2. That a new Fence By-law be brought forth and enacted at a future Council meeting to repeal and replace the current Fence By-law No. 4753.05.P; and
  3. That an amendment to the Fees and Charges By-law be brought forward to a future Council meeting to implement fees associated with a fence variance process; and
  4. That an amendment to the Aurora Appeal Tribunal By-law be brought forward to a future Council meeting for enactment.

7.1.10

CS20-026 - Pending List Update

• 1. That Report No. CS20-026 be received; and
  2. That items marked “Completed” be removed from the Pending List.

7.1.11

FIN20-029 - Annual Cancellation, Reduction or Refund of Property Taxes under Sections 357 and 358 of the Municipal Act

• 1. That Report No. FS20-029 be received; and
  2. That total property taxes in the amount of $4,072.20 due from the property owners be adjusted pursuant to Section 357 of the Municipal Act, 2001, as amended (the Act); and
  3. That total property taxes in the amount of $10,923.45 due to the property owners be adjusted pursuant to Section 358 of the Act; and
  4. That any associated interest charged applicable to these adjustments be cancelled in proportion to the total property taxes adjusted; and
  5. That the Director of Finance, Treasurer be directed to remove said property taxes from the collector’s roll reflecting these property tax adjustments; and
  6. That the Director of Finance, Treasurer be delegated the authority, to process and remove property taxes from the collector’s roll reflecting property tax adjustments throughout the calendar year, as set out in sections 357 and 358 of the Municipal Act, and with an information report presented to Council at the end of each calendar year.

7.1.12

PDS20-071 - Application for Draft Plan of Subdivision, 15370 Leslie (Skale) Inc., 15370 Leslie Street, Part Lot 2, Concession 2, File Number: SUB-2019-02, Related File Numbers: ZBA-2017-02 and SP-2017-02

• 1. That Report No. PDS20-071 be received; and
  2. That the Draft Plan of Subdivision file No. SUB-2019-02 to create one block on a plan of subdivision to facilitate the future development of four common elements condominium townhouse blocks be approved, subject to the conditions of approval attached hereto as Schedule ‘A’.

7.2

Budget Committee Meeting Reports of November 2020

• 1. That the following Budget Committee meeting report items, 7.2.1 to 7.2.5 inclusive, be received:

7.2.1

Budget Committee Meeting Report of November 9, 2020

• 1. That the Budget Committee meeting report of November 9, 2020, be received for information.

7.2.2

Budget Committee Meeting Report of November 16, 2020

• 1. That the Budget Committee meeting report of November 16, 2020, be received for information.

7.2.3

Budget Committee Meeting Report of November 21, 2020

• 1. That the Budget Committee meeting report of November 21, 2020, be received for information.

7.2.4

Budget Committee Meeting Report of November 23, 2020

• 1. That the Budget Committee meeting report of November 23, 2020, be received for information.

7.2.5

Budget Committee Meeting Report of November 30, 2020

• 1. That the Budget Committee meeting report of November 30, 2020, be received for information.

8.

Consideration of Items Requiring Discussion (Regular Agenda)

8.1

FIN20-030 - 2021 Final Approved Budget

• 1. That Report No. FIN20-030 be received; and
  2. That Council approve the operating budget as follows:
     1. The 2021 and 2022 operating budget as summarized in Attachment 1; and
     2. Up to a maximum of $69,200 in funding for 2021 from the Library Square Operating budget to offset any core operating deficits experienced by the Aurora Cultural Centre that it is unable to fund through other funding sources; and
     3. Up to a maximum of $151,100 in funding for 2021 from the Library Square Operating budget to offset any relocation driven operating deficits experienced by the Aurora Cultural Centre that it is unable to fund through other funding sources; and
     4. The previously approved $50,000 contribution to the Aurora Cultural Centre in support of the Kaleidoscope in Schools Pilot program be transferred to 2021; and
     5. The water, wastewater and storm water rates that are required in order to fully fund each of these services as summarized in Table 1; and
     6. That the necessary tax and water billing by-laws be enacted at a future Council meeting; and
  3. That a total budget of $12,194,100 and $12,607,600 be approved for 2021 and 2022, respectively relating to the Town’s share for Fire Services; and
  4. That Council approve the capital budget as follows:
     1. The 2021 capital budget authority and planned spending by project as detailed in the budget binder tabled on October 27, 2020 and as amended in this report and as summarized in Attachments 2 and 3; and
     2. The 2021 capital budget authority and planned spending for the roads, facilities, fleet and storm sewer repair and replacement capital programs as detailed in the budget binder tabled on October 27, 2020, as summarized in Table 2 and subject to the rules detailed in this report; and
     3. The funding sources for each capital project as reviewed and recommended by Budget Committee on November 21, 2020; and
  5. That to ensure the Town’s continued compliance with O. Reg 588/17:
     1. Staff be directed to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the development of an updated Asset Management Plan for the Town of Aurora; and
     2. The Town of Aurora commit to the development of an O. Reg 588/17 compliant Asset Management Plan as per its submitted proposed project to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance its asset management program; and
     3. The Town of Aurora commit $20,000 of its capital budget toward the costs of this initiative; and
  6. That Council approve debt authority to support the capital plan as follows:
     1. Debt authority of up to $3,375,000 for the Hallmark Baseball Diamonds project; and
     2. Debt authority of up to $8,200,000 for the SARC Gymnasium capital project; and
     3. Treasurer be authorized to proceed with the next steps in the acquisition of the approved debt authority; and
  7. That the reconciliation of the 2021 to 2022 operating budgets to the full accrual basis of accounting, as required under Ontario Regulation 284/09, as summarized in Attachment 4 be endorsed.

8.2

FIN20-031 - 2020 Interim Forecast Update Report - as of October 31, 2020

• 1. That Report No. FIN20-031 be received for information.

9.

Motions

10.

Regional Report

10.1

York Regional Council Highlights - November 19, 2020

• That the Regional Report of November 19, 2020, be received for information.

11.

New Business

12.

By-laws

12.1

By-law No. XXXX-20 - Being a By-law to levy Interim Property Taxes for the 2021 taxation year

12.2

By-law No. XXXX-20 - Being a By-law to establish lands, forming part of Centre Street, as a highway

12.3

By-law No. XXXX-20 - Being a By-law to authorize the expropriation of certain lands for the purpose of road widening and other road improvements, including the construction of a right-turn lane, at the northwest corner of Yonge St and Wellington St West

13.

Closed Session

• There are no Closed Session items for this meeting.

14.

Confirming By-law

14.1

By-law No. XXXX-20 - Being a By-law to confirm actions by Council resulting from a Council meeting on December 15, 2020

15.

Adjournment