Town of Aurora
Council Meeting Agenda

Meeting #:

Date:

Tuesday, May 27, 2025

Time:

7:00 P.m. - 10:00 P.m.

Location:

Council Chambers, Aurora Town Hall

Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation.

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1.

Call to Order

2.

Land Acknowledgement

3.

Approval of the Agenda

4.

Declarations of Pecuniary Interest and General Nature Thereof

5.

Community Presentations

5.1

Doug Robertson, President, and Jillian Lemmond, Sales, Pine Tree Potters' Guild; Re: Presentation to Council for Aurora Town Square

(Deferred from Committee of the Whole meeting of May 13, 2025)

5.2

Recreation and Healthy Active Living Leadership Course Students; Re: PLF4M Winter 2025 Course

5.3

Miranda Link, Sparrow Als, and Youth Engagement Committee; Re: Youth Engagement Committee Presentation

6.

Delegations

7.

Consent Agenda

• That the Consent Agenda, items 7.1 to 7.3 inclusive, be approved.

7.1

Council Meeting Minutes of April 22, 2025

• 1. That the Council Meeting Minutes of April 22, 2025, be adopted as circulated.

7.2

Council Closed Session Minutes of April 22, 2025 (confidential attachment)

• 1. That the Council Closed Session Minutes of April 22, 2025, be adopted as circulated.

7.3

Council Closed Session Public Meeting Minutes of April 22, 2025

• 1. That the Council Closed Session Public Meeting Minutes of April 22, 2025, be adopted as circulated.

8.

Committee of the Whole Meeting Report of May 13, 2025

• That the Committee of the Whole Meeting Report of May 13, 2025, be received and the recommendations carried by the Committee approved.

8.1

Advisory Committee Meeting Minutes

8.1.1

Community Recognition Review Advisory Committee Meeting Minutes of April 9, 2025

• 1. That the Community Recognition Review Advisory Committee Meeting Minutes of April 9, 2025, be received for information.

8.1.2

Accessibility Advisory Committee Meeting Minutes of April 9, 2025

• 1. That the Accessibility Advisory Committee Meeting Minutes of April 9, 2025, be received for information.

8.1.3

Heritage Advisory Committee Meeting Minutes of April 14, 2025

• 1. That the Heritage Advisory Committee Meeting Minutes of April 14, 2025, be received for information.

8.1.4

Finance Advisory Committee Meeting Minutes of April 15, 2025

• 1. That the Finance Advisory Committee Meeting Minutes of April 15, 2025, be received for information.

8.2

Consent Agenda

8.2.1

CS25-010 - Release of Closed Session Reports from Purchase of 15157, 15165 and 15171 Yonge Street

• 1. That Report No. CS25-010 be deferred to the Committee of the Whole meeting of June 10, 2025.

8.2.2

Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of March 28, 2025

• 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of March 28, 2025, be received for information.

8.3

Community Services Committee Agenda

8.3.1

CMS25-011 - Public Art Strategy

• 1. That Report No. CMS25-011 be received; and
  2. That the Public Art Strategy (Attachment 1) be approved; and
  3. That staff be directed to develop a corresponding Public Art Policy for Council review and approval.

8.3.2

CMS25-012 - Community Partnership Grant - Status Update and Recommendations for Future

• 1. That Report No. CMS25-012 be received; and
  2. That Council endorse the recommendations contained in this report for the future management of the Community Partnership Grant; and
  3. That the Community Partnership Grant Policy be amended as set out in this report.

8.3.3

CMS25-013 - Sport Plan Update 2025-2029 - Additional Information

• 1. That Report No. CMS25-013 be received; and
  2. That Council endorse the recommendations contained in the attached Sport Plan update.

8.4

Corporate Services Committee Agenda

8.4.1

CS25-009 - Periodic Report from the Integrity Commissioner

• 1. That Report No. CS25-009 be received for information.

8.4.2

CS25-008 - Fence By-law Variance Request

• 1. That Report No. CS25-008 be received for information.

8.5

Finance and Information Technology Committee Agenda

8.5.1

FIN25-029 - 2025 Investment Policy Update and 2024 Year End Investment Results

Note: Attachment 5 (2025 Investment Policy Statement with tracked changes) has been added per request of Committee of the Whole.

• 1. That Report No. FIN25-029 be received; and
  2. That Council approve the updated Investment Policy Statement (Attachment 4).

8.6

Administration Committee Agenda

8.7

Operational Services Committee Agenda

8.7.1

OPS25-012 - Fleury Park Redevelopment - Funding Increase

• 1. That Report No. OPS25-012 be received; and
  2. That the approved Capital Project No. AM0359 Fleury Park Replacement budget authority of $1,500,000 be increased by $944,700 to a total of $2,444,700; and
  3. That this project’s total revised budget authority of $2,444,700 be funded by $1,796,900 and $647,800 from the Parks Asset Management and the Parks New Capital reserve, respectively; and
  4. That the remaining recommended Fleury Park enhancements totaling $334,400 be included in the upcoming 2026 10-year capital plan for consideration.

8.8

Planning and Development Services Committee Agenda

8.8.1

PDS25-048 - Zoning By-law Amendment and Draft Plan of Subdivision, 1000504782 Ontario Inc., 15385 and 15395 Bayview Avenue, Part of Lot 21, Concession 2, File Numbers: ZBA-2019-03, SUB-2019-01, Related File Numbers: CDM-2019-02, SP-2021-02

• 1. That Report No. PDS25-048 be received; and
  2. That Draft Plan of Subdivision application SUB-2019-01 be approved, as shown in Figure 5, subject to conditions as outlined in Appendix “A”; and
  3. That Zoning By-law Amendment application ZBA-2019-03 be approved to rezone the subject lands from “Rural (RU)” to “Townhouse Dwelling Residential (R8-XX(H)) Exception Zone” with a Holding Symbol, as outlined in Appendix “B”; and
  4. That the implementing Zoning By-law Amendment be brought forward to a future Council meeting for enactment.

8.8.2

PDS25-049 - Heritage Permit Application HPA-2025-03 - 10-12 Spruce Street

• 1. That Report No. PDS25-049 be received; and
  2. That Heritage Permit Application HPA-2025-03 be approved subject to any conditions of approval being required at the discretion of Council, being the installation of an interpretive plaque and a contribution to the Heritage Reserve Fund. 

8.9

Member Motions

8.9.1

Councillor Gallo; Re: Full Accounting of the Armoury

• 1. Now Therefore Be It Hereby Resolved That Council direct staff to prepare a comprehensive report outlining:
     • The full acquisition cost of the Armoury building;
     • The cost of reconstruction and renovations to the Armoury, including a breakdown separating leasehold improvements directly related to the operations of Niagara College;
     • Total rental income received from Niagara College;
     • Any financial obligations, commitments, or contributions made by the Town of Aurora under the lease agreement;
     • Any other financial analysis staff deems necessary to provide full transparency related to the project and lease; and,
  2. That the report be presented to a Committee of the Whole meeting no later than the end of the third quarter (Q3) of 2025.

8.9.2

Councillor Gallo; Re: Amendment to the Procedure By-law

• 1. Now Therefore Be It Hereby Resolved That a by-law to amend By-law No. 6228-19 being a by-law to govern the proceedings of Council and Committee meetings of the Town of Aurora, be brought forward to amend Section 21(b) as follows:

  Section 21(b) – Special Meetings of Council and General Committee

  1. 1. A Special Meeting of Council or General Committee may be called by the Mayor at any time, provided that a majority of Members of Council have been consulted and have confirmed their availability to attend in order to ensure quorum. A Special Meeting shall be limited to the business matters set out in the Notice of Meeting.
     2. A Special Meeting of Council or Committee may also be initiated upon receipt of a written petition signed by a majority of the Members of Council. The petition must be submitted to the Clerk at least ten (10) days prior to the proposed date of the Special Meeting and must specify the purpose, proposed time, and any motions to be considered. Notwithstanding any other provision of this Bylaw, any motion proposed by the petitioners shall be included on the agenda and may be decided by a simple majority of the Members present.
     3. In addition to the general notice provisions of this Procedure By-law, the Clerk shall provide notice of a Special Meeting of Council or Committee by circulating an agenda at least seven (7) days prior to the date of the Meeting.

8.9.3

Councillor Gallo; Re: Land Data Modernization

• 1. Now Therefore Be It Hereby Resolved That staff be directed to report on the feasibility of enhancing the Town’s existing planning data system information to improve its accessibility, by exploring one or more of the following components based on available resources, priorities, capacity, and strategic goals;
     • Digitized Zoning: A property-level zoning interface linking directly to relevant zoning bylaw sections;
     • Digitized Official Plan and Secondary Plans: A searchable database on the property’s official plan designation and related secondary plan classifications;
     • Development Application Database: A centralized database capturing key application types such as site plans, ZBAs, OPAs, subdivisions, and consents;
     • Constraint and Context Mapping: Interactive maps displaying constraints and context layers including natural features, servicing limits, and heritage overlays;
     • Address-Level Lookup with Policy Summary: A tool providing summarized zoning, policy, and constraint data by address;
     • Ward Dashboards and Alerting Tools: Customizable dashboards for Councillors displaying local planning activity and key indicators;
     • Exportable and Public-Facing Summary Tools: Digital tools for residents to better understand land use regulations, nearby developments, and planning processes; and,
  2. That staff report back to Council with a preliminary scope, resourcing requirements, or external funding opportunities to support the pilot initiative by the end of Q3 2025 to provide time to be included in the 2026 budget.

8.10

Regional Report

8.10.1

York Regional Council Highlights of April 24, 2025

• 1. That the York Regional Council Highlights of April 24, 2025, be received for information.

9.

Consideration of Items Requiring Discussion (Regular Agenda)

10.

New Business

11.

By-laws

11.1

By-law Number XXXX-25 - Being a By-law to repeal By-law Number 6439-22, to designate a property to be of cultural heritage value or interest (34 Berczy Street “T. Sisman Shoe Factory").

(Council Closed Session Report No. CS23-064, Oct. 17, 2023)

11.2

By-law Number XXXX-25 - Being a By-law to Authorize the Use of Alternative Voting and Vote-Counting Methods.

(Committee of the Whole Report No. CS25-006, Apr. 8, 2025)

11.3

By-law Number XXXX-25 - Being a By-law to amend By-law Number 6228-19, as amended, to govern the proceedings of Council and Committee meetings of the Town of Aurora.

(Member Motion - Councillor Gallo; Re: Amendment to the Procedure By-law, Apr. 8, 2025)

11.4

By-law Number XXXX-25 - Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 15385 and 15395 Bayview Avenue (File No. ZBA-2019-03).

(Committee of the Whole Report No. PDS25-048, May 13, 2025)

11.5

By-law Number XXXX-25 - Being a By-law to establish land on Plan 65M-2685 as a highway.

11.6

By-law Number XXXX-25 - Being a By-law to set and levy the rates of Taxation for the taxation year 2025.

12.

Closed Session

13.

Confirming By-law

13.1

By-law Number XXXX-25 - Being a By-law to confirm actions by Council resulting from a Council meeting on May 27, 2025

14.

Adjournment