Town of Aurora
Council Meeting Revised Agenda

Meeting #:

Date:

Tuesday, January 31, 2023

Time:

7:00 P.m. - 10:30 P.m.

Location:

Council Chambers, Aurora Town Hall

Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation.

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1.

Call to Order

Note: Additional Items are marked with an asterisk (*).

2.

Land Acknowledgement

3.

Approval of the Agenda

4.

Declarations of Pecuniary Interest and General Nature Thereof

5.

Community Presentations

6.

Delegations

6.1

John Caprara, Resident; Re: Motion 10.1 - Councillor Gilliland; Re: Feasibility of Snow Windrow Removal Assistance Program

6.2

John Nowell, Resident (written delegation); Re: Motion 10.1 - Councillor Gilliland; Re: Feasibility of Snow Windrow Removal Assistance Program

6.3

Boris Gartsbein, Resident; Re: Motion 10.1 - Councillor Gilliland; Re: Feasibility of Snow Windrow Removal Assistance Program

7.

Consent Agenda

7.1

Council Meeting Minutes of December 13, 2022

• 1. That the Council meeting minutes of December 13, 2022, be adopted as circulated.

7.2

Council Closed Session Minutes of December 13, 2022 (confidential attachment)

• 1. That the Council Closed Session minutes of December 13, 2022, be adopted as circulated.

7.3

Council Closed Session Public Meeting Minutes of December 13, 2022

• 1. That the Council Closed Session Public meeting minutes of December 13, 2022, be adopted as circulated.

7.4

Council Closed Session Minutes of January 17, 2023 (confidential attachment)

• 1. That the Council Closed Session minutes of January 17, 2023, be adopted as circulated.

7.5

Council Closed Session Public Meeting Minutes of January 17, 2023

• 1. That the Council Closed Session Public meeting minutes of January 17, 2023, be adopted as circulated.

8.

Standing Committee Reports

• That the Standing Committee Reports, items 8.1 to 8.2 inclusive, be received and the recommendations carried by the Committees approved.

8.1

General Committee Meeting Report of January 17, 2023

8.1.1

Correspondence from Regional Clerk; Re: Regional Council Decision - Proposed Amendments to the Greenbelt and Oak Ridges Moraine Plans

Correspondence

• 1. That the correspondence regarding Regional Council Decision - Proposed Amendments to the Greenbelt and Oak Ridges Moraine Plans be received; and
  2. That the Town of Aurora supports the position of York Region with respect to the proposed amendments to the Greenbelt Act and Oak Ridges Moraine Act.

8.1.2

CS23-001 - Committee Structure Review and Updated Policy for Ad Hoc/Advisory Committees and Local Boards

Report  Attachment 1  Attachment 2 (Revised)  Attachment 3  Attachment 4

• 1. That Report No. CS23-001 be received; and
  2. That Attachment 1, the policy for Ad Hoc/Advisory Committees and Local Boards be approved; and
  3. That the following Advisory Committees be created:
     • Community Advisory Committee
     • Community Recognition Review Advisory Committee
     • Environmental Advisory Committee
     • Finance Advisory Committee (Council members only)
     • Mayor's Golf Classic Funds Committee; and
  4. That staff be directed to advertise for members of the Advisory and Statutory Boards and Committees with the exception of the Finance Advisory Committee; and
  5. That the attached Terms of Reference for all Statutory and discretionary Committees be approved; and
  6. That the Policy for Ad Hoc/Advisory Committees and Local Boards be amended to change the responsibility of chairing meetings from citizen members to members of Council; and
  7. That the term for citizen members appointed under this policy be for two years; and
  8. That the chair rotation be changed to every two years.

8.1.3

PDS23-001 - Secondary Suites in Residential Homes Building Inspection Strategies and Proposed Policies

Report  Attachment 1

• 1. That Report No. PDS23-001 be received for information.

8.1.4

CMS23-001 - Recreation and Culture Grant and Sponsorship of Community Events and Programs Policy Refresh

Report

• 1. That Report No. CMS23-001 be received; and
  2. That the merger of the Recreation and Culture Grant and the Sponsorship of Community Events and Programs into a single Community Support Grant Program be approved; and
  3. That staff be directed to return with a Grant Policy for the new Community Support Grant Program.

8.1.5

FIN23-001 - Debt Management Policy

Report  Attachment 1

• 1. That Report No. FIN23-001 be received; and
  2. That the presented Debt Management Policy for the Town be approved.

8.1.6

New Business Motion No. 1; Re: Delegations 6.1; Steve Hall and John Reich, Aurora Barbarians Rugby Football Club; Re: Development of new all-weather field at Sheppard's Bush - Collaboration

Delegation

• 1. That staff be directed to review and investigate the proposal from the Aurora Barbarians Rugby Football Club and report back to Council with options and recommendations.

8.2

Budget Committee Meeting Reports of January 2023

8.2.1

Budget Committee Meeting Report of January 9, 2023

• 1. That the Budget Committee meeting report of January 9, 2023, be received for information.

8.2.2

Budget Committee Meeting Report of January 14, 2023

• 1. That the Budget Committee meeting report of January 14, 2023, be received for information.

8.2.3

Budget Committee Meeting Report of January 16, 2023

• 1. That the Budget Committee meeting report of January 16, 2023, be received for information.

8.2.4

Budget Committee Meeting Report of January 23, 2023

• 1. That the Budget Committee meeting report of January 23, 2023, be received for information.

9.

Consideration of Items Requiring Discussion (Regular Agenda)

9.1

FIN23-005 - 2023 Final Budget Approval

• 1. That Report No. FIN23-005 be received; and
  2. That Council approve the 2023 operating budget as follows:
     1. The operating budget, as amended by this report, and as summarized in Attachment 1; and
     2. The water, wastewater and storm water rates to fully fund each of these services as summarized in Table 2; and
     3. That the tax and water billing bylaws be enacted at a future Council meeting; and
  3. That Council approve the 2023 capital budget as follows:
     1. The capital budget authority and planned spending by project as detailed in the budget binder tabled on December 13, 2022, and as amended in this report and as summarized in Attachments 2 and 3; and
     2. The capital budget authority and planned spending for the roads, facilities, fleet, information technology services and storm sewer asset management capital programs as summarized in Table 4 and subject to the rules detailed in this report; and
     3. The funding sources for each capital project as reviewed and recommended by Budget Committee on January 14, 2023; and
     4. The conditionally approved projects be added to the pending list; and
  4. That the list of Council-identified requests included in Table 5 be endorsed; and
  5. That the reconciliation of the 2023 operating budget to the full accrual basis of accounting, as required under Ontario Regulation 284/09, as summarized in Attachment 4 be endorsed.

9.2

Memorandum from Mayor Mrakas; Re: Board and Committee Appointments 2022-2026 Term of Council

• 1. That Members of Council be appointed to the following Boards and Committees effective January 2023:
     • Accessibility Advisory Committee – Councillor Harold Kim
     • Aurora Economic Development Corporation – Mayor Tom Mrakas and Councillor Rachel Gilliland
     • Aurora Public Library Board – Councillors John Gallo and Ron Weese
     • Aurora Cultural Centre Board – Councillors Harold Kim and Michael Thompson
     • Community Advisory Committee – Councillor Ron Weese
     • Community Recognition Review Advisory Committee – Mayor Tom Mrakas
     • Environmental Advisory Committee – Councillors Wendy Gaertner and Rachel Gilliland
     • Finance Advisory Committee – Mayor Tom Mrakas, Councillors Michael Thompson and Ron Weese
     • Heritage Advisory Committee – Councillor John Gallo
     • Joint Council Committee – Councillors John Gallo, Wendy Gaertner, and Rachel Gilliland (previously approved by Council on December 13, 2022)

10.

Motions

10.1

Councillor Gilliland; Re: Feasibility of Snow Windrow Removal Assistance Program

11.

Regional Report

11.1

York Regional Council Highlights of December 15, 2022

• 1. That the York Regional Council Highlights of December 15, 2022, be received for information.

12.

New Business

13.

By-laws

13.1

By-law Number XXXX-23 - Being a By-law to establish a schedule of fees and charges for municipal services, activities, and the use of property within the Town of Aurora (Fees and Charges By-law).

(General Committee Report No. FIN22-037, Dec 6, 2022)

14.

Closed Session

15.

Confirming By-law

15.1

By-law Number XXXX-23 Being a By-law to confirm actions by Council resulting from a Council meeting on January 31, 2023

16.

Adjournment