Town of Aurora
Council Meeting Revised Agenda

Meeting #:
Date:
Time:
-
Location:
Council Chambers, Aurora Town Hall

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1.
Call to Order

 

Note: Added items are marked with an asterisk (*).


According to the Procedure By-law, the consent of a two-thirds majority vote of Members present is required to permit the addition of Delegations item 6.3 to the agenda.

2.
Land Acknowledgement

 

3.
Approval of the Agenda

 

4.
Declarations of Pecuniary Interest and General Nature Thereof

 

5.
Community Presentations

 

6.
Delegations

 

7.
Consent Agenda

 

  • That the Consent Agenda, items 7.1 to 7.12 inclusive, be approved.

7.1
Council Meeting Minutes of November 26, 2024

This item has attachments. 
1.Post-Meeting Minutes - CM_Nov26_2024 - English.pdf
    1. That the Council Meeting Minutes of November 26, 2024, be adopted as circulated.

7.2
Council Closed Session Minutes of November 26, 2024 (confidential attachment)

 
    1. That the Council Closed Session Minutes of November 26, 2024, be adopted as circulated.

7.3
Council Closed Session Public Meeting Minutes of November 26, 2024

This item has attachments. 
1.Post-Meeting Minutes - Council Closed Session Public_Nov26_2024 - English.pdf
    1. That the Council Closed Session Public Meeting Minutes of November 26, 2024, be adopted as circulated.

7.4
Special Council Meeting Minutes of November 25, 2024

This item has attachments. 
1.Post-Meeting Minutes - SPC_Nov25_2024 - English.pdf
    1. That the Special Council Meeting Minutes of November 25, 2024, be adopted as circulated.

7.5
Special Council Public Planning Meeting Minutes of November 19, 2024

This item has attachments. 
1.Post-Meeting Minutes - Special Council Public Planning_Nov19_2024 - English.pdf
    1. That the Special Council Public Planning Meeting Minutes of November 19, 2024, be adopted as circulated.

7.6
Council Closed Session Minutes of November 19, 2024 (confidential attachment)

 
    1. That the Council Closed Session Minutes of November 19, 2024, be adopted as circulated.

7.7
Council Closed Session Public Meeting Minutes of November 19, 2024

This item has attachments. 
1.Post-Meeting Minutes - Council Closed Session Public_Nov19_2024 - English.pdf
    1. That the Council Closed Session Public Meeting Minutes of November 19, 2024, be adopted as circulated.

7.8
Council Closed Session Minutes of December 2, 2024 (confidential attachment)

 
    1. That the Council Closed Session Minutes of December 2, 2024, be adopted as circulated.

7.9
Council Closed Session Public Meeting Minutes of December 2, 2024

This item has attachments. 
1.Post-Meeting Minutes - Council Closed Session Public_Dec02_2024 - English.pdf
    1. That the Council Closed Session Public Minutes of December 2, 2024, be adopted as circulated.

7.10
Budget Committee Meeting Report of November 11, 2024

This item has attachments. 
1.Post-Meeting Minutes - BCM_Nov11_2024 - English.pdf
    1. That the Budget Committee Meeting Report of November 11, 2024, be received for information.

7.11
Budget Committee Meeting Report of November 18, 2024

This item has attachments. 
1.Post-Meeting Minutes - BCM_Nov18_2024 - English.pdf
    1. That the Budget Committee Meeting Report of November 18, 2024, be received for information.

7.12
Central York Fire Services Joint Council Committee Meeting Minutes of October 1, 2024

This item has attachments. 
1.Post-Meeting Minutes - JCC_Oct01_2024 - English.pdf
    1. That the Central York Fire Services Joint Council Committee Meeting Minutes of October 1, 2024, be received for information.

8.
Committee of the Whole Meeting Report of December 3, 2024

This item has attachments. 
1.Post-Meeting Minutes - COW_Dec02_2024 - English.pdf

  • That the Committee of the Whole Meeting Report of December 3, 2024, be received and the recommendations carried by the Committee approved.

8.1
Advisory Committee Meeting Minutes

 

8.1.1
Accessibility Advisory Committee Meeting Minutes of November 13, 2024

This item has attachments. 
1.Post-Meeting Minutes - AAC_Nov13_2024 - English.pdf
    1. That the Accessibility Advisory Committee Meeting Minutes of November 13, 2024, be received for information.

8.1.2
Parks and Recreation Advisory Committee Meeting Minutes of November 21, 2024

This item has attachments. 
1.Post-Meeting Minutes - PRAC_Nov21_2024 - English.pdf
    1. That the Parks and Recreation Advisory Committee Meeting Minutes of November 21, 2024, be received for information.

8.2
Community Services Committee Agenda

 

8.2.1
CMS24-044 - Diversity, Equity and Inclusion Status Update

This item has attachments. 
1.CMS24-044-Diversity Equity and Inclusion Status Update.pdf
    1. That Report No. CMS24-044 be received for information.

8.2.2
CMS24-048 - Contract Award - Preventative Maintenance and Servicing of Arena Refrigeration Equipment

This item has attachments. 
1.CMS24-048-Contract Award-Preventative Maintenance and Servicing of Arena Refrigeration Equipment.pdf
    1. That Report No. CMS24-048 be received; and
    2. That Council authorize Non-Standard procurement, under section 6.8 of the procurement policy to award the Preventative Maintenance and Servicing of Arena Refrigeration Equipment to CIMCO Refrigeration.

8.2.3
CMS24-050 - Aurora Historical Society – Hillary House – Consultation Feedback

This item has attachments. 
1.CMS24-050-Aurora Historical Society-Hillary House-Consultation Feedback.pdf
2.CMS24-050-Attachment 1-Hillary House-Survey Results-October 2024.pdf
    1. That Report No.CMS24-050 be received; and
    2. That Council authorize staff to negotiate with the Aurora Historical Society and bring back a report in Closed Session with recommendations.

8.3
Corporate Services Committee Agenda

 

8.3.1
CS24-035 - 2024 Pending List Review

This item has attachments. 
1.CS24-035-2024 Pending List Review.pdf
2.CS24-035-Attachment 1-Master Pending List-20241112.pdf
    1. That Report No. CS24-035 be received; and
    2. That items marked “Complete” be removed from the Pending List.

8.4
Finance and Information Technology Committee Agenda

 

8.5
Administration Committee Agenda

 

8.6
Operational Services Committee Agenda

 

8.6.1
OPS24-022 - Blue Box Collection Changes – Non-eligible Sources

This item has attachments. 
1.OPS24-022-Blue Box Collection Changes -Non-eligible Sources.pdf
    1. That Report No. OPS24-022 be received; and
    2. That the Municipality no longer collect recycling, garbage, and compost for non-eligible sources effective January 1, 2026, be approved; and
    3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

8.7
Planning and Development Services Committee Agenda

 

8.7.1
PDS24-133 - Endorsement of the Affordable Housing Action Plan

This item has attachments. 
1.PDS24-133-Endorsement of the Affordable Housing Action Plan.pdf
2.PDS24-133-Attachment 1-Finalized Affordable Housing Action Plan for Endorsement.pdf
3.PDS24-133-Attachment 2-Affordable Housing Action Plan Appendix A Monitoring and Priority Table.pdf
    1. That Report No. PDS24-133 be received; and
    2. That Council endorse the finalized Affordable Housing Action Plan as attached to this report.

8.7.2
PDS24-134 - Application for Draft Plan of Condominium, Howland Green Wellington East Ltd., 35 Sunday Drive, Part of Lot 20, Concession 3, Parts 1, 2 and 3 on Plan 65R-40023, File Number: CDM-2024-01, Related File Number: SP-2022-14

This item has attachments. 
1.PDS24-134-Draft Plan of Condominium-Howland Green Homes Ltd.-35 Sunday Driv- File Number CDM-2024-01.pdf
2.PDS24-134-Figures 1-6.pdf
3.PDS24-134-Schedule A-Conditions of Approval.pdf
    1. That Report No. PDS24-134 be received; and
    2. That the Draft Plan of Condominium File No. CDM-2024-01 to establish a standard condominium consisting of a total of 43 commercial units within a 4-storey office building, be approved, subject to the conditions attached hereto as Schedule ‘A’ of this report.

8.7.3
PDS24-140 - Aurora BIA Governance Review and Downtown Collaboration Model

This item has attachments. 
1.PDS24-140-Aurora BIA Governance Review and Downtown Collaboration Model.pdf
    1. That Report No. PDS24-140 be received; and
    2. That a by-law be brought forward to a future Council meeting to repeal BIA Designation By-law No. 6128-18 and any amending by-laws, thereby dissolving the Aurora Business Improvement Area; and
      1. That staff be directed to perform all necessary administrative functions to conclude the business of the Aurora BIA, and assume their assets and liabilities in accordance with section 214 of the Municipal Act, 2001, as amended; and
      2. That the Aurora Economic Development Corporation be requested to incorporate the functions of the BIA into their economic development services; and
      3. That staff lead the development and implementation of a business engagement strategy for the Downtown area, and report back to a future meeting of Council.
    3. That any cash assets assumed pursuant to section 214 of the Municipal Act, 2001, as amended, be allocated to initiatives in the downtown area; and
    4. That upon dissolution of the Aurora BIA By-law Councillors of Ward 1 and Ward 2, currently assigned to the Aurora BIA Board of Directors, be offered an opportunity to join the Aurora Economic Development Corporation’s Downtown Action Team.

8.8
Member Motions

 

9.
Consideration of Items Requiring Discussion (Regular Agenda)

 

9.1
CAO24-005 - Location for a Men’s Transitional Shelter Update

This item has attachments. 
1.CAO24-005-Men's Transitional Shelter Update.pdf
    1. That Report No. CAO24-005 be received for information.

9.2
FIN24-060 - Interim Forecast Update – as of October 31, 2024

This item has attachments. 
1.FIN24-060-2024 Interim Forecast Update-As of October 31, 2024.pdf
2.FIN25-060-Attachment 1-2024 Interim Forecast Update Report-As of October 31, 2024.pdf
3.FIN24-060-Attachment 2-2024 Interim Forecast Update Report-As of October 31, 2024.pdf
4.FIN24-060-Attachment 3-2024 Budgeted Capital Spend Forecast Update Report-As of October 31, 2024.pdf
    1. That Report No. FIN24-060 be received for information.

9.3
Memorandum from Mayor's Office; Re: Committee Appointments 2025-2026

This item has attachments. 
1.Memo-Committee Appointments 2025.pdf
    1. That Members of Council be appointed to the following Boards and Committees effective January 1, 2025:
      • Accessibility Advisory Committee – Councillor Wendy Gaertner
      • Active Transportation and Traffic Safety Advisory Committee – Councillor Wendy Gaertner
      • Aurora Economic Development Corporation – Councillor Harold Kim
      • Aurora Public Library Board – Councillors Michael Thompson and Harold Kim
      • Aurora Cultural Centre Board – Councillors Ron Weese and John Gallo
      • Aurora Business Improvement Area – Councillors Ron Weese and Rachel Gilliland
      • Community Recognition Review Advisory Committee – Mayor Tom Mrakas 
      • Environmental Advisory Committee – Councillor Ron Weese
      • Finance Advisory Committee – Mayor Tom Mrakas, Councillors Michael Thompson and Harold Kim
      • Heritage Advisory Committee – Councillor Wendy Gaertner
      • Joint Council Committee – Councillors Rachel Gilliland, Harold Kim and Michael Thompson
      • Parks and Recreation Advisory Committee – Councillor Michael Thompson

10.
New Business

 

11.
Regional Report

 

11.1
York Regional Council Highlights of November 28, 2024

This item has attachments. 
1.York Region Council Highlights of November 2024.pdf
2.York Regional Council Highlights. November 2024.pdf
    1. That the York Regional Council Highlights of November 28, 2024, be received for information.

12.
By-laws

 

13.
Closed Session

 

14.
Confirming By-law

 

15.
Adjournment

 
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