Town of Aurora
Council Meeting Agenda

Meeting #:

Date:

Tuesday, July 09, 2024

Time:

7:00 P.m. - 10:00 P.m.

Location:

Council Chambers, Aurora Town Hall

Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation.

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1.

Call to Order

2.

Land Acknowledgement

3.

Approval of the Agenda

4.

Declarations of Pecuniary Interest and General Nature Thereof

5.

Community Presentations

5.1

Miranda Link, Youth & Community Development Coordinator, and Sparrow Als, Youth Programmer; Re: John West Memorial Scholarship Award

5.2

Joseph Petrungaro, Director, Roads, Traffic and Fleet, and Nelson Costa, Manager, Traffic Safety and Signal Operations; Re: Turn Prohibitions at St. John's Sideroad and Old Yonge Street

6.

Delegations

7.

Consent Agenda

• That the Consent Agenda, items 7.1 to 7.5 inclusive, be approved.

7.1

Council Meeting Minutes of June 25, 2024

• 1. That the Council Meeting Minutes of June 25, 2024, be adopted as circulated.

7.2

Council Closed Session Minutes of July 2, 2024 (confidential attachment)

• 1. That the Council Closed Session Minutes of July 2, 2024, be adopted as circulated.

7.3

Council Closed Session Public Meeting Minutes of July 2, 2024

• 1. That the Council Closed Session Public Meeting Minutes of July 2, 2024, be adopted as circulated.

7.4

Central York Fire Services Joint Council Committee Meeting Minutes of March 5, 2024

• 1. That the Central York Fire Services Joint Council Committee Meeting Minutes of March 5, 2024, be received for information.

7.5

Mayor's Golf Classic Funds Committee Meeting Minutes of June 26, 2024

• 1. That the Mayor's Golf Classic Funds Committee Meeting Minutes of June 26, 2024, be received for information.

8.

Committee of the Whole Meeting Report of July 2, 2024

• That the Committee of the Whole Meeting Report of July 2, 2024, be received and the recommendations carried by the Committee approved.

8.1

Advisory Committee Meeting Minutes

8.1.1

Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024

• 1. That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024, be received for information.

8.1.2

Heritage Advisory Committee Meeting Minutes of June 10, 2024

• 1. That the Heritage Advisory Committee Meeting Minutes of June 10, 2024, be received for information.

8.1.3

Finance Advisory Committee Meeting Minutes of June 11, 2024

• 1. That the Finance Advisory Committee Meeting Minutes of June 11, 2024, be received for information.

8.1.4

Environmental Advisory Committee Meeting Minutes of June 17, 2024

• 1. That the Environmental Advisory Committee meeting minutes of June 17, 2024, be received for information.

8.2

Community Services Committee Agenda

8.2.1

CMS24-022 - Community Reflection Space Location

• 1. That Report No. CMS24-022 be received; and
  2. That Town Hall be approved as the location for the Community Reflection Space; and
  3. That staff report back to Council with a proposed design, timeline, and budget implications.

8.3

Corporate Services Committee Agenda

8.4

Finance and Information Technology Committee Agenda

8.4.1

FIN24-034 - Updated Corporate Asset Management Plan

• 1. That Report No. FIN24-034 be received; and
  2. That the updated Corporate Asset Management plan for the Town of Aurora be approved; and
  3. That the proposed capital asset levels of service measures and targets be approved.

8.5

Administration Committee Agenda

8.6

Operational Services Committee Agenda

8.6.1

OPS24-016 - Windrows Pilot Program Extension – Service Delivery Options

• 1. That Report No. OPS24-016 be received; and
  2. That the continuation of the Windrow Removal Pilot Program for Seniors and Individuals with Disabilities for the 2024/2025 winter season, to be funded from the Tax Rate Stabilization reserve, be approved; and
  3. That option C from the report be the preferred service delivery model.

8.6.2

OPS24-018 - Sidewalk Winter Maintenance – Service Delivery Review

• 1. That Report No. OPS24-018 be received; and
  2. That staff increase the number of sidewalk routes from of eight to ten for the 2024/2025 winter season; and
  3. That the length of individual sidewalk routes be reduced and maintained at approximately 25 kilometres to maintain current approved service level standards.

8.7

Planning and Development Services Committee Agenda

8.7.1

PDS24-079 - Natural Capital Asset Management Plan

• 1. That Report No. PDS24-079 be received; and
  2. That Council adopt and approve the draft Natural Capital Asset Management Plan, including all proposed levels of service therein.

8.7.2

PDS24-053 - Bike Share Feasibility Study

• 1. That Report No. PDS24-053 be received; and
  2. That staff be authorized to issue a Request for Information (RFI) for the Bike Share Program as detailed in this report and report back to Council with the results.

8.7.3

PDS24-067 - Request for Increased Capital Budget Authority for Capital Project GN0163 – Design of Active Transportation Facilities - Yonge Street: Bloomington Road to Rail Bridge

• 1. That Report No. PDS24-067 be received; and
  2. That the total approved budget authority for Capital Project No. GN0163 be increased to $329,200, representing an increase of $129,200; and
  3. That $20,000 in previously approved capital budget authority for Project No. GN0056 and its associated funding be transferred to Project No. GN0163; and
  4. That the remaining proposed budget authority increase of $109,200 for Project No. GN0163 be funded with $98,300 from Roads & Related development charges and $10,900 from the Growth & New reserve.

8.7.4

PDS24-078 - Heritage Permit Application HPA-2024-03 – 23 Mark Street

• 1. That Report No. PDS24-078 be received; and
  2. That Heritage Permit Application HPA-2024-03 be approved to permit a rear garden suite at 23 Mark Street as shown in Attachment 2 of this report.

8.7.5

PDS24-080 - Official Plan and Zoning By-law Amendment Applications, Gervais Development (Centre) Corp., 180, 182 Centre Cres, Part of Lot 105, Registered Plan 246, File Number: ZBA-2022-05, Related File Number: OPA-2022-03 and SP-2022-12

• 1. That Report No. PDS24-080 be received; and
  2. That Official Plan Amendment application OPA-2022-03 be approved to amend Schedule ‘H’ of the Town of Aurora Official Plan to identify a new Site Specific Policy for the subject lands. The site specific policy will permit buildings taller than four storey or 15 metres in height are subject to a front yard step back at the second storey and the angular plane provisions as outlined in Appendix “A”; and
  3. That Zoning By-law Amendment application ZBA-2022-05 be approved to rezone the subject lands to “Second Density Apartment Residential Exception RA2(XX) Zone” as outlined in Appendix “B”; and
  4. That a total of 330 persons worth of servicing allocation be granted to facilitate the proposed development of 193 apartment dwelling units; and
  5. That the implementing By-laws for the Official Plan and Zoning By-law Amendment be brought forward to a future Council meeting for enactment.

8.7.6

PDS24-041 - Request for Non-Standard Procurement Approval for Capital Project No. AM0332 – Aurora Promenade Streetscape Detailed Design

• 1. That Report No. PDS24-041 be received; and
  2. That Council approve the award of a Non-Standard Procurement for Capital Project No. AM0332, Detailed Design of the Aurora Promenade Streetscape to CIMA+ in the amount of $578,927.80 excluding taxes.

8.8

Member Motions

8.9

New Business

8.9.1

New Business Motion No. 1

• 1. That the total budget authority for Project No. AM0356 – Playground Replacement (Fully Accessible) – Town Park be increased to $565,000 representing an increase of $33,000, to facilitate the installation of an accessible swing; and
  2. That the increase be funded from the Parks and Recreation Asset Management reserve.

9.

Audit Committee Meeting Report of June 25, 2024

• That the Audit Committee Meeting Report of June 25, 2024, be received and the recommendations carried by the Committee approved.

9.1

FIN24-031 - 2023 Audited Financial Statements and Audit Report

• 1. That Report No. FIN24-031 be received; and
  2. That the 2023 Audit Reports and Financial Statements for the year ended December 31, 2023, be approved and published on the Town’s website.

9.2

FIN24-032 - 2023 Year-End Operating and Capital Results - as of Dec. 31, 2023

• 1. That Report No. FIN24-032 be received for information.

10.

Consideration of Items Requiring Discussion (Regular Agenda)

10.1

FIN24-033 - Interim Forecast Update – As of April 30, 2024

• 1. That Report No. FIN24-033 be received for information.

11.

New Business

12.

Regional Reports

13.

By-laws

13.1

By-law Number XXXX-24 - Being a By-law to amend By-law Number 4574-04.T, as amended, to regulate parking and traffic in the Town of Aurora (Stop Controlled Intersections-Tamarac Trail and Albery Crescent).

(Committee of the Whole Report No. PDS24-044, May 7, 2024)

13.2

By-law Number XXXX-24 - Being a By-law to amend By-law Number 6579-24, to adopt Official Plan Amendment No.1 (File No. OPA-2022-03).

(Committee of the Whole Report No. PDS24-080, Jul 2, 2024)

13.3

By-law Number XXXX-24 - Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 180 and 182 Centre Crescent (File No. ZBA-2022-05).

(Committee of the Whole Report No. PDS24-080, Jul 2, 2024)

13.4

By-law Number XXXX-24 - Being a By-law to authorize the execution of the Municipal Funding Agreement for the transfer of funds under the Canada Community-Building Fund.

14.

Closed Session

15.

Confirming By-law

15.1

By-law Number XXXX-24 Being a By-law to confirm actions by Council resulting from a Council meeting on July 9, 2024

16.

Adjournment